Jumping Jacks Childcare

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Staff holiday & time off

Review requests, confirm hours and record leave. Annual leave and unpaid leave stay separate. Pay deductions are not made automatically.

Holiday yearStaff member

Staff holiday & time-off totals

January–December. Approved entries automatically feed into the correct staff box. Term-time staff have a confirmed unpaid-leave tally; year-round staff have holiday balances. Holiday used includes approved leave dated today or earlier and any confirmed opening usage. Approved future holiday is included when calculating the remaining balance; its dates stay in the records. Bank holidays and Christmas leave count within the holiday allowance.

Requests & recorded leave

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Set a verified holiday allowance or opening balance

For year-round staff, enter contractual figures and leave already used before this app. Do not include leave already recorded above. Term-time holiday pay remains calculated by the accountant.

Staff memberAnnual allowance (hours)Confirmed carry-over (hours)Holiday already used before this app (hours)Reason / source of confirmed figures

Monthly leave summary for the accountant

Month

Approved time off only. Unpaid hours are reported separately; no salary deductions or holiday-pay amounts are calculated here.

Record time off

Record the dates and shifts, then confirm the hours and approve the saved entry.

Staff member Leave type Record type Reason

This absence is flagged for payroll review. Its reason does not automatically determine whether pay is due.

First dateLast date Which shifts?

FromUntil

Notes (optional)

Hours are estimated from the regular rota and term calendar, then confirmed by admin. Agreed holiday-club or cover hours can be entered during review.

Record and approve the known Christmas and bank holiday hours first to reserve them within the allowance. Confirm the dates, scheduled hours and required notice. The overlap check prevents the same period being booked twice. Non-working school holidays are not automatically deducted.