Jumping Jacks Childcare

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RegistersWraparound, preschool, holiday club and shuttle

Wraparound AMBreakfast club register.→Wraparound PMAfter-school club register.→PreschoolView preschool children by session.→Holiday clubHoliday club register.→Shuttle busView the morning shuttle register.→Approve permanent bookingsCheck each child’s sessions and bus space, then add them to the regular register.→

Family accountsAccounts, children, outstanding tasks and photo permissions→Waiting listSeptember 2027 requests · family updates by 30 June→Holiday club familiesHoliday-only and regular families using holiday club→ReportsBirthdays, photo permissions, school registers and kitchen lists→

PoliciesParent policies and staff policies, all in one place

Parent policiesRead all current approved family policies across our services.→Staff policiesReview policies, publish updates and view staff reading records.→

StaffRegular hours, clock records, holiday and time off

Staff recordsPersonal forms, training records and confidential recruitment checks.→Recruitment & applicationsCreate candidate links, review applications and link appointed staff.→Regular days & hoursView each staff member’s agreed weekly shifts and unpaid breaks.→Clock records & correctionsView staff clock-in/out times and correct missed entries.→Holiday & time offApprove holiday and unpaid leave; view staff balances.→Staff access & JJ iPadsCheck staff setup and view approved JJ devices.→

FinanceMonthly invoices

Monthly invoicesReview calculated monthly session charges.→Send invoices to XeroTransfer monthly invoices as drafts, in billing surname order.↗Holiday club cancellation reviewsReview cancellation charges and refunds.→

ActionsOverrides, amendments and setup

Correct regular sessionsCorrect recorded days or sessions before bookings start.→Regular booking requests & waiting listApprove individual sessions, manage waiting places and remove sessions requested in error.→Ad hoc approvalsApprove or decline requests for a specific date and session after checking transport.→Accident recordsRead submitted forms and parent acknowledgements.→School inset days & closuresCancel wraparound sessions for a school and date with no session charge.→Extra sessions & goodwill swapsAdd agreed extra sessions or session swaps.→Fortnightly arrangementsSet Week A/B patterns for individual sessions.→Link existing bookingsMatch existing register records to registered families.→Open shuttle bookingsOpen or close shuttle bookings for each half term.→Daily capacityManage the number of places available to book each day.→Route planning & changesPlan one-off changes and regular weekday bus routes.→Check availabilityReview session and transport availability.→CalendarManage term dates and closure days.→Session pricesManage standard prices and sibling discount settings.→Booking checkOpen the extra-session booking check.→Payment checkOpen the payment connection check.→

Medication recordsRecord medicine given and view parent acknowledgements→DSL formsSafeguarding forms, actions and Surrey contacts→

CommunicationsMessages to parents and staff, groups and babysitting

Parent DMsRead and reply to family conversations.→Staff DMsRead and reply to individual staff conversations.→Parent group messagesSend a private copy to your selected families.→Staff group messagesSend a private copy to your selected staff.→Automatic care messagesView and edit the messages sent when staff record handovers.→Babysitting overviewSee requests and staff responses, and send reminders.→Open day guest listFamilies, contact details and preferred arrival times.→Parent enquiriesReview enquiries from prospective families.→

Our menuView, amend and publish meals and dietary information→Preview family viewRead-only sample screens · nothing is saved→Preview staff viewRead-only sample screens · nothing is saved→

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Example register

These are fictional children so you can try the layout. Your choices here do not change any bookings or attendance.

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Preschool session

—Children expected

—In our care

—At school

—Need checking

School Attendance checks & confirmations View attendance history

Child / bookingSchoolTransport planAttendance

Recorded inset days and school closures are included in this register.

Transport shows the planned school route. Where more than one bus serves a school, each child’s allocation needs confirming. Week A/B arrangements are managed internally. Week A begins Monday 12 October 2026; weeks alternate continuously through holidays.